1. Introduction

Me and You Event Group (“We”, “Us”, “Our”) respects your privacy and is committed to protecting your personal data. This Privacy Policy explains how we collect, use, store, and share information about you when you use our services, including our website www.meandyoueventgroup.co.uk, event management, photography, videography, marketing, creative/design, and website development services.

By engaging our services or using our website, you consent to the practices described in this policy.

2. Data We Collect

We may collect the following types of personal data:

  1. Identity Data: Name, job title, company, contact details.
  2. Contact Data: Email address, telephone number, mailing address.
  3. Financial Data: Payment information, billing address, invoice details.
  4. Technical Data: IP address, browser type, operating system, website usage.
  5. Event-Related Data: Preferences, dietary requirements, guest information, event-specific requests.
  6. Marketing & Communication Data: Newsletter subscriptions, consent to marketing communications.

We may also collect data about your interactions with our services, social media, and other digital platforms.

3. How We Use Your Data

We use personal data to:

  1. Provide and manage our services, including event planning, media production, creative/design, marketing campaigns, and website development.
  2. Communicate with you regarding bookings, invoices, updates, and service-related information.
  3. Process payments and manage financial transactions.
  4. Send marketing communications if you have opted in, including newsletters and promotional offers.
  5. Improve our services, website experience, and tailor offerings to client needs.
  6. Comply with legal and regulatory obligations, including tax and accounting requirements.

We will only use personal data for the purposes for which it was collected unless permitted or required by law.

4. Legal Basis for Processing

Under the UK GDPR, we rely on one or more of the following legal bases:

  1. Contractual necessity: Processing is required to provide services and fulfil our contracts with you.
  2. Consent: Where you have given clear consent for specific purposes (e.g., marketing communications).
  3. Legal obligation: Processing is necessary to comply with the law.
  4. Legitimate interests: For our legitimate business interests, provided they do not override your rights.

5. Sharing Your Data

We may share your data with:

  1. Service Providers: Subcontractors or partners who help us deliver our services (e.g., event venues, photographers, web hosting providers).
  2. Legal and Regulatory Authorities: If required by law or to protect our legal rights.
  3. Marketing Platforms: For email newsletters and promotions, where consent has been obtained.

We will never sell your personal data to third parties.

6. Data Retention

We retain your personal data only as long as necessary to:

  1. Fulfil the purposes for which it was collected.
  2. Comply with legal, tax, or accounting obligations.
  3. Resolve disputes or enforce our contracts.

Typical retention periods may vary from 1 to 7 years depending on the type of data and regulatory requirements.

7. Your Rights

Under UK GDPR, you have the following rights:

  1. Access: Request a copy of the personal data we hold about you.
  2. Correction: Request correction of inaccurate or incomplete data.
  3. Erasure: Request deletion of your personal data where applicable.
  4. Restriction: Request restriction of processing in certain circumstances.
  5. Portability: Receive your personal data in a structured, commonly used format.
  6. Objection: Object to processing based on legitimate interests or direct marketing.
  7. Withdraw Consent: Withdraw any consent given at any time.

To exercise these rights, please contact us

8. Cookies & Tracking

Our website may use cookies or similar technologies to enhance user experience, track website performance, and gather analytics. You may manage or disable cookies via your browser settings.

9. Data Security

We implement appropriate technical and organizational measures to protect your data against unauthorized access, loss, misuse, or disclosure. Access to personal data is restricted to authorized personnel only.

10. International Transfers

We may transfer your personal data to countries outside the UK/EEA only if adequate safeguards are in place, such as standard contractual clauses or compliance with data protection law.

11. Third-Party Links

Our website or services may include links to third-party websites. We are not responsible for the privacy practices of these websites. Please review their privacy policies separately.

12. Changes to This Policy

We may update this Privacy Policy periodically. Any significant changes will be communicated via our website or direct email where appropriate. The latest version is always available on our website.

13. Contact Us

For any questions, concerns, or requests regarding your personal data, please contact:

Me and You Event Group
Website: www.meandyoueventgroup.co.uk